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2014 Arizona SBDC Success Award Winner- Yuma Office Equipment -March 2014 Daniel Bombard was called to the state captitol to receive an award from the America's Small Business Development Center of Arizona. Yuma Office Equipment was one of 12 recipients

By now, you’ve probably heard about MPS (Managed Print Services), but you might still wonder how it can impact and improve your business in tangible ways.

Here are three of the biggest benefits MPS provides.

Many businesses find it difficult to strike a balance between physical documents and the often elusive dream of going paperless. Although both physical documents and digital documents offer their own benefits and drawbacks, one of the primary concerns for businesses is how to bridge the two worlds.

By utilizing scanning solutions, your business can save time and money while closing the gap between paper and digital files. But, many businesses only use scanning as an occasional supplement to business processes, when in fact document scanning can help solve business problems altogether. Here are five practical ways scanning can improve your document processes.

Myth #1: Document Management Is Too Expensive. Document management actually saves businesses time, money, and resources. With any document available with just a few clicks, hours spent searching are reduced to minutes. Companies save money on document processes, and employees spend more time on critical tasks. 

Myth #2: Going Paperless Is Impossible for Our Business. Many industries are so dependent on paper files and records that they don’t think they’ll ever escape the paper pile-up. But that’s like refusing to go to the doctor because you have too many health problems. Document management improves workflows by reducing dependence on paper, not necessarily eliminating paper from every aspect of business. 

Myth #3: Paper Is More Reliable and Secure. The tangibility of paper documents leads many people to believe that they are the more stable and reliable medium. But too often paper documents are inaccessible to the people who need them. Digital documents are much easier to find, index, and share. Additionally, while paper documents are prone to theft, loss, and natural disasters, digital documents are properly backed up and can be secured to prevent unauthorized access.