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Printers & Beyond...

As the Executive Director of a non-profit organization I am always looking for the best value when it comes to equipment and service. Often it is a struggle to find that one company that can give you both at a level our organization can afford. I am proud to say that for the past 4 years we have been very pleased with Yuma Office Equipment. They worked within our budget, pairing us with the best copying and fax equipment, along with a comprehensive maintenance agreement. Offering same day assistance if something goes wrong, and knowing that their technicians are right here in town has added to my belief that they offer the best value. We appreciate everything that Craig Crossland and his staff do for Hospice of Yuma and recommend Yuma Office Equipment to any business looking to add new copying and faxing equipment.

John Williams
HOSPICE OF YUMA

Arizona Counseling & Treatment Services

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How to Know When to Replace Your Printer

Posted Aug 6, 2019

All good things must come to an end. As invaluable as printers still prove to be in the workplace, like most technology, their product lives are finite. 

All good things must come to an end. As invaluable as printers still prove to be in the workplace, like most technology, their product lives are finite. At some point the day will come where each device needs to be replaced by a newer version. However, how do you know when your printer has outlived its usefulness, you’ve extracted the most value out of it possible, or it’s actually become a detriment to your productivity or data security? Here are some signs to look out for to help you determine when it’s time to upgrade your existing device.

You’re spending too much on printing – If your printing costs are growing, that’s a clear sign it’s time to upgrade to a more cost-effective device. Whether it’s the operating costs—such as increased use of ink and toner cartridges—or repair and service costs driving up your print spend, it makes better business sense to eliminate these unnecessary costs and replace your printer with one that won’t chew up as much of your budget. 

It’s an impediment to productivity – Your printer should be an asset to your business processes, streamlining your workflows to boost productivity. Unfortunately, as time goes on, it’s likely your device can no longer keep up with your workload. Or, it isn’t equipped with the apps, software, or features you need to optimize efficiency. If your printer isn’t capable of meeting your needs, it’s time to move on and upgrade.

It isn’t up-to-date with the latest security features – Printers handle a large amount of sensitive business data, and when connected to a network, that information is at risk. Unprotected office printers pose a largely overlooked but serious security risk that cannot be ignored—these devices are likely the most vulnerable piece of technology in your workplace. Thankfully, the vulnerabilities facing modern networked printers can be mitigated through advanced security features. If your printer doesn’t include the latest, greatest in security features, your data is at risk, and it is time to replace the device with one that does.

If your current office printer isn’t meeting your budgetary, productivity, or security needs, it’s likely doing you more harm than good. Contact us today, and we’ll help you replace it with the perfect device for your workplace.

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